World's number one conference management application

It includes all you need: submissions, reviewing and program generation.
It comes with a remarkable number of features and is optimized for large conferences.
We have four kinds of licenses: free, professional, executive and VIP.

Free

Suitable for workshops and small conferences

Professional

For small to medium conferences seeking advanced virtual conference tools

Executive and VIP

Fits conferences of all sizes and includes technical support (helpdesk).

The VIP plan includes dedicated support provided by an EasyChair manager.

Free

Maximum 20 submissions

¥590 per submission

Maximum 60 submissions, credit card payment only

from ¥910 per submission

Unlimited number of submissions

Top features

Support for submissions and reviewing
Hosting on a secure high-performance server
Data backup and replication
Many options to handle various submission and reviewing models
Highly customizable submission form
Highly customizable review form
Support for double and triple blind reviewing
Customizable decisions
Submission topics
Submission assignment
Paper bidding
Use of external reviewers (subreviewers)
Email to authors and reviewers, email log

Top features

All free license features +

Smart program module
Import of configuration from other conferences
Multi-track version
Excel and CSV conference data export

Top features

All professional license features +

Helpdesk and technical support
Choice of a payment plan (fixed price, pay as you go, deposit and final payment)
Proceedings module
Integration with several external services: IEEE copyright management, ACM proceedings, Springer proceedings
Email templates
Analytics in Excel and PowerPoint
Rebuttal phase
Various data views

VIP license features

All executive license features +

Dedicated support by an assigned EasyChair manager
Joint smart program for collocated conferences
Large video submissions (up to 300 Mbytes each)
Need something else? Ask!

Create Conference

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We work with multiple currencies. You can view prices in AUD, CAD, CHF, EUR, GBP, HKD, JPY, NOK, SEK, SGD and USD.
Volume discounts are possible when you sign for 200+ submissions, up to 40% discount when you sign for 1000+ submissions
Professional license prices require credit card payments (pay-as-you-go plan).
Executive and VIP license prices are valid for fixed price plans, based on prepayment. Other plans may involve higher fees.
VIP licenses have a setup fee of ¥202,120.
NEW! EasyChair has a special program for several countries, including India, Indonesia, Morocco, Vietnam, Ecuador, Colombia, Pakistan, Algeria, Ukraine, Philippines. If your conference is suitable for the program, you can be offered special prices. Contact our sales team for details.

Organization-Wide Licenses

If you organize a substantial number of conferences annually or run a very large conference, you can gain from a special multi-year agreement. Contact our sales team to arrange an agreement.

Group License for a Conference or a Group of Conferences

If your conference requires separate installations for parts of this conference (such as tracks, special sessions or doctoral consortium), or you have collocated conferences, use can use the same license for all conferences.

Features Included in Licenses

The table below shows features included in various licenses. Click on the feature column for further explanation.

Feature	Free	Professional	Executive	VIP
Limits
maximum submission size (Mb)	20	50	100	300
maximum number of submissions	20	60
maximum number of reviewers	200	600	≥1000	≥1000
Hosting and support
hosting on a high-performance server	✔	✔	✔	✔
data backup and replication	✔	✔	✔	✔
encrypted (secure) access only	✔	✔	✔	✔
access to demo version	✔	✔	✔	✔
helpdesk and technical support			✔	✔
dedicated EasyChair manager				✔
Miscellaneous
import of configuration from other conferences		✔	✔	✔
branding		✔	✔	✔
multiple EasyChair email addresses		✔	✔	✔
analytics			✔	✔
IEEE copyright (eCF) integration			✔	✔
ACM ICPS data download			✔	✔
Authors and submissions
support for anonymous submissions (double-blind reviewing)	✔	✔	✔	✔
customized submission types	✔	✔	✔	✔
author notification	✔	✔	✔	✔
instructions for authors	✔	✔	✔	✔
templates for authors	✔	✔	✔	✔
terms and conditions for authors			✔	✔
audio, video and zip file uploads			✔	✔
Reviewing
event log	✔	✔	✔	✔
watchlist	✔	✔	✔	✔
online discussion of submissions	✔	✔	✔	✔
flexible access models for reviewers	✔	✔	✔	✔
senior program committee model	✔	✔	✔	✔
leading reviewer model	✔	✔	✔	✔
subreviewers	✔	✔	✔	✔
conflict of interest	✔	✔	✔	✔
reviewer invitations	✔	✔	✔	✔
submission topics	✔	✔	✔	✔
customized decisions (acceptance types)	✔	✔	✔	✔
customizable evaluation criteria	✔	✔	✔	✔
statistics	✔	✔	✔	✔
email to authors and reviewers	✔	✔	✔	✔
custom review forms and review attachments	✔	✔	✔	✔
instructions for reviewers	✔	✔	✔	✔
multi-track support		✔	✔	✔
rebuttal phase			✔	✔
advanced conflict management			✔	✔
special reviewing models			✔	✔
review forms in MSWord			✔	✔
Paper bidding and review assignment
paper bidding	✔	✔	✔	✔
automatic submission assignment to reviewers	✔	✔	✔	✔
manual submission assignment to reviewers	✔	✔	✔	✔
constraints on paper assignment	✔	✔	✔	✔
assignment upload			✔	✔
Data export and viewing
Excel and/or CSV data export		✔	✔	✔
data views			✔	✔
Email management
email log	✔	✔	✔	✔
email templates plugin			✔	✔
Proceedings
proceedings creation			✔	✔
Program and page generation using EasyChair Smart Program technology
program generation and publishing		✔	✔	✔
page editing		✔	✔	✔
talks and sessions editing		✔	✔	✔
assignment of talks to sessions		✔	✔	✔
scheduling constraints		✔	✔	✔
session chair handling		✔	✔	✔
room handling		✔	✔	✔
program manager handling		✔	✔	✔
automatic schedule analysis		✔	✔	✔
solutions		✔	✔	✔
list of events		✔	✔	✔
email to managers, authors, and session chairs		✔	✔	✔
program download			✔	✔
multi-conference program generation				✔

License Comparison

The table below compares our licenses. Click on the features column for more explanation.

Feature	Free	Professional	Executive	VIP
maximum submission size (Mb)	20	50	100	300
maximum number of submissions	20	60
maximum number of reviewers	200	600	≥1000	≥1000
multi-track support		✔	✔	✔
program generation and publishing		✔	✔	✔
import of configuration from other conferences		✔	✔	✔
branding		✔	✔	✔
multiple EasyChair email addresses		✔	✔	✔
templates for authors		✔	✔	✔
Excel and/or CSV data export		✔	✔	✔
helpdesk and technical support			✔	✔
analytics			✔	✔
IEEE copyright (eCF) integration			✔	✔
ACM ICPS data download			✔	✔
terms and conditions for authors			✔	✔
audio, video and zip file uploads			✔	✔
rebuttal phase			✔	✔
advanced conflict management			✔	✔
special reviewing models			✔	✔
review forms in MSWord			✔	✔
assignment upload			✔	✔
data views			✔	✔
email templates plugin			✔	✔
proceedings creation			✔	✔
program download			✔	✔
dedicated EasyChair manager				✔
multi-conference program generation				✔